The Significance of Utilizing a Hospital Management System

A Foreword on Hospital Management System:

A Hospital Management System is software framed to maneuver in performing the routine operations of a hospital system. This hospital software is developed to satisfy the needs of a particular hospital, such that it guides in managing the system from taking inpatient appointments to billing activities, and managing the doctor’s appointments appropriately.

The initial software for Hospital Management:

Hospital Management System was first used about 6 decades ago since the 1960s and has gotten a lot better with the years to date. It was initially used for billing and accounting purposes, and later integrated for managing reports, maintaining patient and health records, etc.,

The users of a Hospital Management System:

Hospitals are the busiest anywhere in the world, wherever it is. Having an assistant capable of carrying out routine tasks, in an instant, as required by the group, can help save time, and provide an efficient service to everyone.

Using software to handle tasks like storing patient details, preserving their health records, controlling and supervising daily appointments with any/every doctor in the hospital, along with the facility to take care of stocks, lab tests, and reports management makes it an essential element to be established in the medical centers.

As attributed, hospitals, muti-chain or single, medical centers, and any place where patients come in and get treated in large numbers, for any specialty, can make potential use of Hospital Management Software.

Factors that imply that “It is a must to use the software in hospitals”:

As the need for medical consultation and treatment, and the standards of medical assistance increase every day, it has created a necessity to use software to eliminate the following challenges in the healthcare industry:

● Handling high-frequency patient appointments, without failing customer relationships.

● Ability to steer all the operations, of every different department, from a single interface.

● Quick, Easy, and Accurate report generation is made possible, with the ability to handle increasing demand.

● The potential to manage the end-to-end processes, including that of the labs and chemists proves that the Hospital Management System is a fundamental part of such an entity.

How to choose a reliable Hospital Management Software?

Secure: Hospital Management Software is a data warehouse for a large amount of private data, of the patients, from their identity to their health records. So having software that is compliant with standards like HIPAA, HL7, CCD, etc., can keep the documents safe with the organization.

Cloud-Based System: Having software integrated into the cloud system, can help the user to have access to their data, from anywhere, without the need to be restricted to a particular place. This helps to have access to long-saved data and also there is no way the records are missed.

Any Device Compatibility: Having no limitation about the device in use, makes a hospital management system an appropriate support for day-to-day activities.

Appointment and Patient management: Being able to handle regular appointments, inpatient and outpatient records, and activities, make the system an important part of the hospitals.

Hospital Bed and OT management: An appropriate software should allow the users to manage the availability, the calendar, and the allocation of the beds and operation theatre, all from the device.

Stock and Order Management: No task should be a hurdle in an active and demanding environment. The facility for tracking the pharma stocks, and lab orders, and creating and managing reports have made hospital management software an indispensable part of the system.

With high quantity demands in the healthcare industry, it is crucial to have everlasting quality service. Having a Hospital Management System in place can support and ensure the same.

Why Should a Pharmacy Invest in a Pharmacy Management System?

This is software that is designed to help dispensaries, in accomplishing their complete workflow in an organized manner. This pharmacy management system is developed to take care of bills, stocks, and prescriptions of a medical store, even for different locations, just with a device.

The chemists can make use of this software for their medical store, which could help them manage multiple things from a single interface. Instead of maintaining paper records of prescriptions, and bills and further analyzing them, which makes itself a time-consuming process, using this pharmacy management system covers all the bases, in reduced time, and manages everything error-free!

Also, most pharmacy management software is designed to be compatible with multiple operating systems, thus making it possible to use the same on any device, and no need for having a different device, for this sole purpose.

What are the different components of pharmacy management software:

Multi-Store Management: The ability to handle prescription requests and billing for different stores within a hospital, of IP or OP billing, makes it a key factor to use pharmacy software.

Multi-Location Support: As there are many chemists who own their chain of pharmacies, there is a requirement that could suffice their need to monitor the activities of every one of their stores, and this is managed by having a perpetual pharmacy management software, as it can assist them with pharmacy inventory management, integrated billing, and FSN analysis.

Product Flow Analysis: An efficient pharmacy management system is capable of examining and analyzing the product flow in the pharmaceutical industry, thereby helping in making conclusions about which medicine is in high demand and requires recurring orders, to match the needs of the patients.

Sales and Credit management: Having pharmacy billing software in place, can help in all sales, Purchase Orders, and billing-related engagements, all being recorded to the system, to avoid confusion.

Analytics: Possessing a digital assistant, that can come up with the analysis of long-time data of the pharmacy’s inventory flow, and prescriptions, and the ability to provide reports on expenses, credit bills, VAT and GST reports, proves the expertise of a reliable pharmacy management system in the industry. Such a system, with a proper MIS backup, also assists with patient data and e-prescription facilities.

Alert System: Having an interactive notification system, helps the users to use the pharmacy management software to send SMS alerts on stock availability to the patients. This also helps in sending out promotional messages and also to maintain a good customer relationship.

Real-Time Sync: As how storing data helps in analyzing the complete pharmacy-related finances, it is also important to have them synced in real-time, in order to avoid any missing data or human error, and also helps in proving the reliability of the pharmacy management system in use.

Role-Based Access: Having different access to each user, based on their requirement helps the users to have both - restrictions on the data that is available for access, as well as narrows down the data in the view. This avoids time consumption and achieves and aids in proper pharmacy management, day-to-day.

Smart Ways to Send Lab Reports of Patients

The profession of a laboratory management system is a complicated one that requires the utmost care of the patients. The lab must convey a sense of trust to the customers so that they can entrust you with their samples for analysis.

Clinical Laboratories can now Wave off Manual Work:

With all this hard work already being done by clinical laboratories, the department of HealthCare took a new turn when it was decided that a lab has to send results directly to the patients. This was mainly done to relieve the stress from the patients who are waiting for their reports from the doctors. With instant report generation, doctors can now decide quickly on critical cases.

The mandatory direct lab report delivery to the patient can be done in various ways whichever is comfortable for the patient and the lab. With the latest technology on queue, the task has been rendered easy for the labs to be in touch with the patients. In this blog, let us discuss the various smart ways in which a lab can send lab reports to patients and deliver test sample reports to them.

Conveying the Message via Short Message Service (SMS):

Sharing reports via SMS can add to the benefit of sample report collection. One small SMS on the result of the test analysis can set the patient's mind at peace.

Lab reports once generated can easily be shared via SMS straight to the Patient or the Doctor, thus completely eliminating the need for manual handling, wait time, or traveling. Reports of multiple tests performed by the patient are shared as separate updates to avoid the possible commotion. With the intervention of LIMS in clinical laboratories, we help in conveying instantaneous report results to the patient as soon as the technician generates the results. SMS conveying system for test results has so many advantages some of which are:

• No manual human intervention is needed

• Immediate report sharing is made possible for emergency cases or critical patients

Conveying the Message via E-mails:

One of the fail-safe methods for accessing patients anytime is messaging via electronic mail or E-mails. This way the patient can be notified even at their place of work without them having to visit our facilities for manual collection of the report.

Once the lab report is generated with all the optimum observations made from the testing of samples, it can be sent via an E-mail in PDF format as an attachment so that the patient can infer from the report and take the necessary action if any is required. A LIMS-linked lab can save many unwanted manual tasks and immediately convey the message to the patient and doctor for analysis. It has the same benefits as that SMS with the added advantage of the whole report being shared.

Report generation on Mobile App:

A pre-installed mobile app on your smartphone can even track your test analysis phases on your mobile and let you know when you can expect the test results. With just a few swipes, you can view your test results as soon as it is generated by the technician. What better than the confidentiality of your smartphone to let you know the results?

A smartphone with internet connectivity is all that is needed to access reports on the go. The advantage of the mobile app is that you can check the readiness of your report anywhere and at any time.

Direct Collection of the report from the lab:

Out of all the smart ways listed above, this method can be said as the last smart one. However, direct collection of the report from the lab itself is also the safest method when dealing with sensitive information.

Though it requires a physical job to get the report from the lab, it can also be completed by posting the report from the lab to the patient’s home directly.

The direct collection can be combined with all of the above methods of lab report collected by the patient. The patient can first be notified of the result and feel at ease to collect the report. With the full PDF as sent via E-mail, the report can be viewed and consulted with a doctor also. This makes the task of collecting the printed report generated in the lab easy and not urgent.

These were the few methods to send lab reports to the patient, the clinical laboratory can use all of the methods or some of the above to make the patient feel at ease with the lab and thereby create a sense of trust with the lab.